Race Rules 2018

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The races are:

• PANORAMA: 265km and D+ 11,000 m

• HIGHLAND: 90km and D+ 4.696 m

• HEROES: 46km

• LISSE: 12km and D+ 200m

1. ROUTE MARKING

Along the routes of all races, there will be sufficient and distinct signaling, consisting of:

• Reflective flags of the organization

• Phosphorescent dyeing at fixed points (rocks, stones)

• Mileage distance indication

• Route Prohibition

• Directional signals, left and right

• At the Power Stations information about the mileage distance, altitude difference and location of the particular Station.

• Also the track info of each race will be available in gpx format for those using gps or smart watches.

2. CONDITIONS FOR PARTICIPATION IN THE RACES

2.a. For the race PANORAMA

The participants:

a. They should have been born before 1998

b. have finished a trail race of more than 100 kilometers in the years 2016 - 2018 or an ultra road race over asphalt over 200 kilometers in 2015-2018.

c. be able to manage the difficulties of such a race and have experience of trail racing.

d. Complete a short CV with the main races that the athlete has finished in the years 2015-2018 and his athletic activities.

e. He may apply in the race, an athlete who has finished another difficult compound race (eg iron man, triathlon)

Maximum number of entries 100 athletes.

2.b. For the race HIGHLAND

The participants:

a. They should have been born before 1998

b. have finished a trail race over 40 kilometers from 2016 to 2018

c. be able to manage the difficulties of such a race and have experience of trail racing

d. the completion of a short CV with the main races finished by the athlete in the years 2016-2018 and his sporting activities.

E.  An athlete who has completed another difficult mixed race (eg iron man, triathlon) may apply in the race.

Maximum number of entries 100 athletes

2.c. For the race HEROES

a. They should have been born before 1998

b. complete a short biography with the athlete's main races and sporting activities.

Maximum number of entries 200 athletes

2.d. For the race LISSE

a. They should have been born before 2000

Maximum number of entries 200 athletes

3. PROCEDURE AND DEFINITION OF REGISTRATION

The registration process starts on February 1, 2018 and lasts up to the maximum of athletes for each race as stated above.

For all races, the online registration form on the organizing site is www.frozenpeaks.gr

The Organizing Committee will announce the list of approved entries of the athletes in a race. Only when the athlete's application for participation is approved by the organizing body, will the athlete be able to finalize his registration by paying the corresponding amount to the following account number of NATIONAL BANK

ACCOUNT NUMBER: 433 / 296086-99 - IBAN: GR3501104330000043329608699 - BENEFICIARY: AO. AKRITES 205

3.a. DEFINITION OF REGISTRATION

After the application has been approved, the athlete will pay the amount for each race (PANORAMA: 150 €, HIGHLAND: 70 €, HEROES: 40 €, LISSE: 10 €) in the above bank account. The proof of deposit must include the name of the athlete and the reason for the deposit "Participation in the Race .........". The copy of the deposit will then be sent by email to frozen.peaks.nevrokopi@gmail.com. Keep the copy of the deposit.

After the announcement of the deposit of the participation amount in the race, the participant's registration is finalized.

A deposit that is made by a person not in the list of the approved athletes does not imply his participation in the race.

4. CANCELLATION OF PARTICIPATION

If the athlete's participation is canceled because of health or any other reason until 31 March 2018, 50% of his registration fee is refunded, but he must prove the cancellation of his participation with an official document. After that date, no amount is refunded. Also there is no refund due to extreme, unfavorable or unpredictable weather conditions (snowfall, storm, strong winds, flood) or any other unforeseen events or for safety reasons of the athletes, volunteers.

In case an athlete does not take part in the race and has paid the registration fee, he will receive his souvenir bag after the race.

5. IDENTIFICATION

The identification of the athletes takes place in the secretary of the race, at Nevrokopi, showing his police or service identity or his passport. He will only receive his enrollment bag, which will include his BIB and those of the species designated and provided by the event.

The delivery of the bags for each race will begin according to the program announced by the event.

6. ORGANIZATION OBLIGATIONS

The organization will provide catering during the match, first aid if necessary, insurance coverage, physiotherapy-massage, brochure and medal to the finishers, electronic participation diploma, award to the distinguished athletes, memorabilia to the participants.

The organization also provides information about accommodation in the area where they can arrange their own accommodation.

7. SPORTS OBLIGATIONS

Athletes should be fully aware of the regulations of the competition they are compelled to respect.

They are committed to respecting the ethics of the competition, respecting the environment avoiding all sorts of pollution, and showing solidarity to their mates whenever required, relying exclusively on their forces without accepting outside support other than those defined points, bring the required equipment throughout the race and obey the instructions of the judges. Failure to comply with the rules or recommendations of the judges will result in a disqualification penalty. The judges of the race when they notice violations of the regulations, record and inform the offenders and the Race Committee. Any other person authorized by the event has the ability to also record any violation he or she becomes aware of and submit for examination to the Race Committee.

Athletes also need to know the dangers and difficulties of the race and be able to deal with them autonomously.

They need to know how to deal with weather conditions, pains or digestive problems that can be caused by intense effort to overcome insomnia.

An athlete who will receive medical assistance both on the way and at the catering stations means that he accepts the doctor's opinion about the continuation or interruption of his effort.

The organization has the right to photograph / record the participants at some points of the route to confirm the passage of the athletes through these points.

Even for equanimity reasons, it will check the mandatory equipment of athletes at any point on the route it deems appropriate.

Also, the participants through the submission of the registration application accept their photography and video recording for the purpose of producing digital material from the event, which can be used freely.

8. LIABILITIES

    Every athlete is fully aware of his intention to take part in a mountain sporting event as well as of the stresses he will face. He also personally assumes the responsibility to fight wisely and responsibly and not to place himself at objective risk. Every athlete, by applying for participation, already knows on the basis of recent medical examinations whether his state of health allows him to compete in a long-lasting struggle in a mountainous environment. If a physician detects a serious risk of continuing the athlete is forced to stop the race and give his number to the Chief of the Power Station or the Control Point.

At the same time the athlete will receive a signed relevant statement.

9. REQUIRED EQUIPMENT

9.1 FOR THE PANORAMA AND HIGHLAND RACES

For safety reasons every athlete, is required to carry a backpack with the following mandatory materials throughout his race:

1. container of liquids of at least two liters

2. waterproof jacket

3. long leggings

4. Aluminum Blanket

5. elastic bandage

6. haemostatic sprays

7. Emergency whistle

8. Two headtorches with spare batteries

9. a spare t-shirt

10. food equivalent to 1000 calories min

11. mobile phone with a charged battery. Your call number must be stated when you sign up for the race. The European Emergency Number is 112.

12. Personal food container

9.2 FOR THE HEROES RACE

1. Headlight torch

Also, depending on the weather conditions, gloves, caps, or even waterproof trousers may be obligatory.

Upon receipt of the registration dossier from the secretary, the organization will strictly check the above necessary equipment. The enrollment file will not be given to the athlete if any of the above materials are missing.

The organization may check this equipment at any point previously unknown. Absence of even part of the equipment will punish the athlete with exclusion.

9.3. OPTIONAL EQUIPMENT

Optionally, athletes can bring with them:

• GPS device

• compass

• the printed description of the route

• walking poles (with edges covered)

• cap

• gloves

• windproof blouse

• spare pair of socks

• talc

• emergency sleeping bag

The use of  a camera is allowed.

10. DROP BAGS

10.a. For the race PANORAMA - PANORAMA

In the registration file, there will be three (3) plastic bags of different color, each corresponding to each of the three routes of the race, content 30 lt (drop bags) to the athlete's competition number for the placement of materials. The bags (Drop Bags) will remain in the CENTRAL STATION OF NEVROKOPI and will be available to the athlete to return to this Refueling Station.

10.b. For the race HIGHLAND - HIGHWAY

In the registration file there will be a plastic bag (drop bag) 30 lt content (drop bags) with the athlete's registration number for the placement of materials possible will need to supplement or replace the compulsory or optional equipment during his effort at the Towers Refueling Station. The transfer of the bags will be the responsibility of the organization. It is forbidden to place, sharps, fragile items or walking poles in bags. In the same bag, they will be able to reposition the materials that the athletes will be allowed to transfer back to Nevrokopi under the responsibility of organization in a designated venue.

11. NUMBER OF PARTICIPATION (BIB) - BAR CODE

In the enrollment folder there will be the entry number, which is unique for each athlete. This number must be visible throughout the race at the front of the body or at another spot that can be seen. The way of attaching the number to the athlete's clothing is his own choice and responsibility. The event will provide the athletes with means of attachment.

The coverage of the athlete's number is allowed in case of bad weather or cold, but it is mandatory to show it at checkpoints in order to record his passage.

Loss of the number results in the athlete's exclusion from the race, so caution is attached to his secure attachment

12.TECHNICAL INFORMATION

The technical briefing of the athletes will be made by the Technical Director, for each race separately, according to the schedule of the race which will be announced shortly.

13. MEDICAL SUPPORT

Athletes are given the possibility of medical support with the responsibility of the organization at certain points of the race. The Nevrokopi Health Center will provide its services if needed.

Medication will be given only with the doctor's agreement and not by rescue teams or volunteers.

Ambulance will be at the disposal of the organization throughout its duration.

It is noted that doctors and physiotherapists of the event will be charged with the care and treatment of athletes posing any serious problem, given that athletes are aware of the difficulties of the race and be able to manage muscle pain or other pain caused by their effort.

14. SAFETY

During the race, there will be security teams, which will follow the end of the race and help the athletes who leave the stations.

Special security staff will be moved by vehicles of the organization to sections of the route on rural or forest roads to provide assistance to athletes who need it or to carry them if they leave the race. The security teams will wear special clothes and the safety vehicles will carry distinctive marks.

There will also be light beacons and roadways at certain points of the route as well as phosphorescent lamps.

14.1 INSIDE THE FORTS

Ø overtaking is prohibited

Ø The use of the headtorches is required

Ø Special attention to stairwells

15. TRANSPORTATION OF ATHLETES

Athletes who will give up their effort at any point, are transferred to the Nevrokopi.

16. TRANSPORTATION OF ESCORTS – VISITORS

Athletes allowed to support advocacy groups only at points or stations designated by the organization, which will be free for the presence of spectators.
The drivers, escorts athletes viewers must be especially careful and thrifty in their movements by vehicles, so as not to endanger the safety of the athletes at the points where their routes coincide (defined shortly).
Support groups can offer athletes services without hindering the work of the Power Supply and always with permission of the head of the station, which will indicate, and their position that does not affect his work.
Spectators will also be informed of the progress in the race on screen in the secretary.

17. POWER STATIONS

There will be Power Stations and Control Points to be determined shortly along with the other technical data in the technical racing table. At the Power Stations, the athletes will be provided with the energy and hydrating supplies provided by the event.

18. TIME LIMITS - EXCLUSION POINTS

Athletes' times will be recorded manually and electronically, at each Replenishment and Control Point as well as at the finishing line.

Furthermore there are exclusion set time points for safety reasons and proper flow of the race.
As a recording time of the athlete at each station is defined his departure time.
Every athlete who has gone through all the checkpoints, has spent time at the stations will not be beyond time limits exclusion and has completed his attempt reaching the finish within the time limit valid finish, as defined by the organization entitled to an award.
The races are stopped at the designated maximum time limit, and athletes who might still be somewhere in the path are stopped and give their number to the next power station or control point.
Those athletes will be ranked in the table finish based on time of performance and the point at which they arrived and would not be entitled to an award.
No athlete will be allowed to finish the match after the exclusion of the points or after the discontinuation of the race. The Race Committee reserves the right to take back the exclusion of athletes. Athletes should demonstrate understanding and adhere to the instructions of the organization. The persistence of continuing the race with the athlete’s responsibility poses risks for both the athlete himself and for the members involved in the organization. In case of non-compliance, the organization reserves the right of abortion in the next event.

19. PENALTIES

With an exclusion penalty the athlete is punished when proven:

To check, along the route of the authorized persons of the organization (Judges-Controllers), found not to bring the stated explicitly by the organization, as mandatory equipment
¬ pollute the path throwing garbage, and other objects
¬ be assisted along the way by third parties (indicative transfer by vehicle convoy on track during the race, transfer of the sack from third parties)
¬ Demonstrates unsportsmanlike behavior to athletes, escorts, volunteers, members of the Race Committee, Referees-regulators, members of the Organizing Committee does not provide assistance to fellow sufferer, and does not comply with the regulations of the race and suggestions authorized by the Organization of persons ( Judges-Auditors)
¬ There passing through all checkpoints
¬ not bear his BIB throughout the route

➢ Those of the athletes who suffer from claustrophobia and do not want to pass through the fortifications, should declare it at the event. These athletes will be transported under the responsibility of the organization from the entrance to the exit of the forts with a time penalty that will be announced shortly.

20. OBJECTIONS

Every athlete has the right to object for any reason within one hour of the race.
Appeals may be submitted only by the applicant athlete and only in writing to the Secretary.
Objections are considered and decided by the Commission Race of the tournament, which answers directly, publicly and irrevocably.
The Race Committee to assist in its work, may at its discretion invite and consider authorized members of the organization as judges, inspectors, volunteers and athletes involved in the case to consider.

21. CATEGORIES OF ATHLETES

The following categories are envisaged:

1. Men's category

2. Women's category

3. Age category

1) A (20-39) - M20-30 / C (20-39) - W20-30

2) A (40-55) - M40 / C (40-55) - W 40

3) A (55 +) - M50 + / C (55 +) - W50 +

22. PRIZES

Prizes and commemorative gifts will be awarded:

• The three (3) first men

• On the three (3) first women

• The first (1) athlete and the first (1) athlete of each age category

* (To create an age class there must be at least five athletes in the same category)

23. RACE SCHEDULE

Shortly

24. MODIFICATION OF BOUNDARY-ROUTING-STOP-CANCEL RACE

The Race Committee has the right in extreme or adverse weather conditions (snow, storm, high winds, flooding) or other unforeseen events and for reasons of safety of athletes, volunteers to:

• change the designated start time
• extend the time limits acceptable finish time, as the time limit for exclusion to the designated station
• modify part of the route
• proceed with the suspension of the race
• To cancel the running of the race
  Even the Race Committee reserves the right to suspend or cancel the attempt of an athlete if a physician's oral opinion of the race indicates so.
If the race is interrupted the classification of athletes is based on the time recorded at the last station passed before the race was stopped.
Only athletes who will have finished by the time the match is interrupted are entitled to awards.
The organization has the right to complete and finalize even amendments of the Regulations of the race, which will be made promptly to inform all those involved.

25. DISCLAIMER
The organization and institutions that compose it are not liable for any damage to health, physical injury or death and each of them knows the intricacies of the race and the dangers of the environment and conditions that may prevail in this part. Every athlete has the exclusive responsibility, having filed relevant medical certificate and formal declaration of taking any responsibility in the event of health damage during or after the race or even death.

26.RACE COMMITTEE

1. Isaiah Chatzikonstantinou President of the Race

2. Michail Papadopoulos Technical Manager of the Race

3. Dimitris Didaskalos Chief Security Officer.

27. INFORMATION

frozen.peaks.nevrokopi@gmail.com